Volunteering

thanks for the response! he is really bugging me to leave volunteer camping on thursday and camp in tent only, so that's probably what we'll end up doing. Hopefully they don't mind that.

I just saw this thread -- wish I would have stumbled upon it sooner. I was a volunteer street team member and it was the easiest and most fun volunteer experience ever. Hang posters and pass out stickers/cards, get photo proof, and send it in to Superfly. I'll do it every year if they let me!

Also GET EXCITED VOLUNTEERS - WE WILL BE ON THE FARM 2 WEEKS FROM TODAY!

;D ;D ;D

We were able to cut through VIP without a problem the first few days, then they didn't, then I would walk around and come in back behind the which stage. They would never search us when we went that way, a little longer walk but worth it!

Two weeks! Can't wait!

how long did it take to receive info after you sent back waiver? my husband and i sent them last week and still have not recieved any info other than automated message letting us know they received our waivers. kind of concerned we are not official yet:(

the most recent thing ive recieved is the copy of my signed waiver. they havn't sent anything else out later than that.

No, unfortunately we don't but we do get staff wristbands (which is sorta cool), tshirts, and they put a parking sticker on your car when you pull in.

I actually still have my parking sticker on my windshield. I think it will be interesting when I pull in this year and it's still there I'm going to try to keep it on if they'll let me!

I don't think it'll be a problem getting help, but I'll PM my cell number just in case. I could always use free beer.

Looking back to last year, I see the final volunteer confirmation e-mail detailing the check in time, directions, etc. was sent on May 29th. Getting anxious...

So, what was the check in time detailed in last year's e-mail?

Here is what last years final email said to give everyone an idea of whats to come:


We have now received your deposit and your signed waiver so you are officially confirmed as a During-Festival volunteer volunteer. Please be sure to read this welcome memo before you head out to Manchster. Included is everything you will need to know about packing, camping, security/safety, and some additional general festival information.

CHECK-IN

Everyone must go to Check-In when they to get Manchester. You will not be able to enter the site until you have checked in and received the appropriate credentials. While at check in you will receive the following:

• Your volunteer wristband needed for the weekend. This is your identification and access pass for the entire weekend, and it must be worn at all times. You will need a photo ID to pick up your credential. Do not remove or alter wristbands in any way; wristbands will not be re-issued. If you find your wristband is wearing out, come to a representative of the volunteer team for assistance.

• Your parking pass (if required) will be distributed at this time. It is non-transferrable. A representative from the credentials team will apply the sticker to your window for you.

• Your work schedule.

• Your volunteer t-shirt (please wear this to your shift). Shirt and shoes will be required at all shifts please.

YOUR CHECK IN TIME WILL BE:
WEDNESDAY JUNE 11TH, 8AM-2PM
(Ticket holders will NOT be allowed to check in with you.)

Follow the attached directions to volunteer check-in.
From check in you will drive or take the staff shuttle to staff lot B. We will have a representative in a temporary volunteer tent at the entrance to the lot to direct you and a representative at check in as well.

ORIENTATION

There will be a volunteer orientation the afternoon of June 11th at 3:30 pm in the lot that you are camping in. Here we will run through general festival guidelines, on site procedures and you will be introduced to your department head for the weekend.

CAMPING

Volunteers will camp in the volunteer camping area. Volunteers are required to bring their own tent and camping gear. There will be a quiet time enforced starting at 12:30 AM each evening; please be respectful of your fellow employees who may be working a different shift.
Due to heat and dryness in June in Tennessee, absolutely NO open fires will be allowed. Please exercise extraordinary caution with matches, disposal of butts, and any type of open flame. Smoking will not be permitted in the staff areas, including the sleeping tents and the dining area.

MEALS

Volunteers will be given (1) meal per (6) hours worked. You will receive a boxed meal, which will be distributed by your department head, or you will receive a meal token that can be exchanged at Centeroo food vendors for meals, depending on the shift time.

SUGGESTED PACKING LIST

Tent/sleeping bag/pillow and tent lock
Bug Repellent
Sleeping Bag / Sleeping Pad Sun Block
Photo ID
Raingear-Extra Dry Layers
Trash Bags Backpack/Hip-Pack
Extra Blankets
Batteries
Reading Material
Battery-Powered Alarm Clock
Pillow Flashlight
Towels
Snacks
Toiletries
Portable FM Radio
Toilet Paper (just in case)
Car powered cell phone charger
Tarp
Camp Chair
Small Backpack/Fanny Pack
Cooler
Nalgene Bottle
Camelbacks
Extra Car Key
Rain Gear
Flashlight
Sunhat
Sun block
Spray mist bottle
Sweatshirts
Personal Meds

While this is an area that is not accessible to the general public, we urge you not to bring unnecessary valuables – Bonnaroo Music & Arts Festival will not be responsible for any lost or stolen items.

GETTING AROUND THE SITE

You will be camping beside your car in the employee camping area, and you will not be permitted to move your car for the duration of the event. You will need to walk to your work station. Please take into consideration the time factors involved in moving around the site. Allow yourself plenty of time to get to your position before your shift starts.

INFORMATION

There will be 2 staffed information booths for the Bonnaroo community/fans: one located in Centeroo; the other in the concert field. At each booth there will be lost and found. Towing and locksmith assistance will be located next to the booth in Centeroo. There will also be 8 Pods located throughout the campgrounds that will always be staffed. Patrons will be able to seek answers, report issues, and request medical assistance at each of these areas. Towing and locksmith assistance will be located adjacent to the Access area at POD # 4.

VOLUNTEER HEADQUARTERS

There will be a volunteer tent in Centeroo that will be staffed starting Thursday June 12th should you need to ask any questions not addressed in this packet or at orientation. The tent will be manned from a half hour before the first shift on June 12th and will remain open through the weekend. We will also be there to answer any general questions and give you directions to wherever you may need to go. We will also have a message board for you to post messages with questions and announcements if for some reason you can not find a representative immediately. We will talk through the exact location at orientation so we make sure everyone knows how to find us.

SECURITY

Event security (aka safety) personnel and mounted patrol will be located throughout the site for the entire duration of the event. Each guest service area in the campground has a security station. If you have an EMERGENCY, find a staff person with a radio or go to the nearest security station, information tent, medical tent, or mounted security personnel or if you have a radio please call the security channel or dispatch in a calm manner. Please be ready to convey the location of the incident. There will be a security tent located in Centeroo.

EMS

Be sure to note the location of the EMS tents on your map. All Pods are staffed with Medical personnel and EMS locations are in Centeroo and near the What Stage. We also have roving medical teams. You should be able to direct anyone in need of medical attention to the proper location. This applies whether you are on or off duty. In case of an emergency, stay calm and inform any staff member with a radio. They will call for assistance. If you have to go for assistance, use the map of the venue/campground to note your location. This is important as you will need to direct EMS to the person in need of medical attention.

***SAFETY IS ALWAYS A TOP PRIORITY, PLEASE BE AWARE OF YOUR SURROUNDINGS AT ALL TIMES AND PLEASE ALERT ANY STAFF MEMBER WITH A RADIO SHOULD YOU WITNESS ANY TYPE OF INCIDENT***

GENERAL ON-SITE SAFETY

Safety is of utmost importance at Bonnaroo. Please abide by the following rules:

• Golf Carts: 1 seat = 1 Butt. No riding in cart beds, on hoods, etc. (some volunteers will need to drive golf carts as part of their duties but note you are NOT to give any festival goers a ride at any time, doing so will revoke your volunteer privileges and result in not getting your deposit returned)
• Forklifts and other heavy equipment have the right of way at all times.
• Use turn signals at all times while driving on-site.
• People must always be seated in a seat in a vehicle
• Riding in the back of a vehicle, other than in a seat is not allowed
• Other than the driver, no one is to ride on a forklift
• The festival site is a working construction site, please stay clear of any working build crews
• Know how to report any injury or accident involving yourself or others
• Follow all safety rules without exception
• Report all unsafe acts or conditions you observe to your supervisor
• Always engage the parking brake when parked (Vehicles and Carts)

**Please remember that illegal substances are illegal and if you are caught with them, you will immediately be removed from the festival, NO EXCEPTIONS**

(don't laugh, you'd be surprised how shocking this rule is to some)

CLEAN VIBES

An event this size produces more than 600 TONS of garbage. It is of the highest priority at Bonnaroo that we minimize the environmental impact of the site. Here are some things that you can do: Keep your workstation clean, pick up loose litter and distribute the trash bags. Your cooperation in keeping the venue, campgrounds, staff living areas and parking lots picked up will help us immensely. Use all trash and recycling facilities. We will have 4000 trash and recycling container and would like to see them used to their maximum potential. Learn where they are located and please set an example by utilizing the trash, recycling, and food waste facilities supplied. Glass bottles, plastic bottles, and aluminum cans will be recycled (if thrown into a recycling container). Please empty all liquids from bottles and cans before depositing them in recycling containers. For the second year Clean Vibes is also implementing a composting program in the catering tents, the venue, Centeroo and satellite food vendor locations. We will be collecting all compostable items from these locations. All the vendors and catering are on board and are using compostable plates, utensils, and napkins. When you are done with your meal at catering, please take a moment to dispose of your leftovers and compostable paper products and cutlery in the appropriate container. Advise Clean Vibes whenever you find an overflowing dumpster or recycling collection area. If you or your department needs trash bags, contact Clean Vibes.


DEPARTURE

Because there are no Monday reimbursements this year, you are free to go as soon as your final shift is over. We will be monitoring attendance throughout the festival checking in at the start of every shift with supervisors to confirm attendance so please do not leave early on Sunday if you are scheduled that evening. Early departure will result in a loss in your deposit even if your attendance is perfect for your other 2 shifts.

Thank you so much for your enthusiasm and participation in this event. Bonnaroo 2008 is going to be an extraordinary experience and your contribution is a huge part of that. See you in Manchester!

i bet that check in will be later than 2pm this year since its now 2 days prior to the festival. at least i hope so, i really don't want to leave monday night to get there by 2... last year they didn't seem to care if anyone got there after 2 though, but i wouldn't take any chances.

No smoking in the STAFF AREAS like the Volunteer HQ tent. You can smoke in the Volunteer campgrounds.

As far as I've heard from Karen (head volunteer lady), everyone excluding pre-fest must be there by midnight Tuesday. I think orientation isn't until Wednesday, but they want everyone checked in by night on Tuesday, so you should be good. Either way, I bet we'll know by tomorrow or early next week!!! Wow....only 12 more days!